Three Reasons Why Your Business Should Invest In Managed Print Services

Business Blog

When you are taking an account for the expenses incurred by your business, it can be very easy to overlook the amount of money you spend on printing.  Purchasing paper, ink and printing devices often take up a substantial portion of your budget, and it can sometimes seem that you have little control over this aspect of your business because of how necessary it is to print documents.  However, investing in a managed printing service may be the key to helping you control your printing costs.  Use this information to learn more about how a managed printing service can be beneficial for your company.

Managed Printing Saves You Money

One of the most important reasons why your business needs managed printing is because of the savings that you will realize.  When you partner with a managed printing company, they will conduct a thorough analysis of your current printing output to discover the ways that you can save. 

For example, you may have several printers throughout your facility that are all manufactured by different companies.  A managed printing service will replace these printers with standardized versions that allow you to purchase your ink and toners in bulk.  This will result in immediate savings because many managed print services are partnered with print distributors that offer discounts for bulk orders.

Managed Printing Keeps Production Rolling

It can be very frustrating when you go to your printer to retrieve or scan a document, only to find that it will not work.  Unless you have a repair person in-house, you may lose production time as you wait for a printing professional that can diagnose and repair the problem.

Working with a managed printing service helps to prevent this because they are able to detect printer problems remotely. You will be setup on a virtual network that allows the printing service to be alerted the moment an issue with your printer occurs. The printing service workers will either repair the problem from their separate location, or immediately dispatch a technician who can get your printer back into working condition.

Managed Printing Is Environmentally Friendly

If running a "green" business is important to you, managed printing services can go a long way toward helping you achieve this aim.  Printing unnecessary documents not only adds clutter to your facility, it also hurts the environment because of the number of trees that must be used to create the wasted paper.

Managed printing services make your business more environmentally friendly by reducing your printing output.  This could mean setting up a virtual file where documents are stored, or ensuring that only necessary pages are printed, instead of "dummy" pages that may only contain a page number or a company logo.

Managed printing is a valuable investment that offers a great return.  Contact a managed printing service today so you can begin enjoying these great benefits, and many more. Talk to your local investment offer, such as Des Plaines Office Equipment Company, for more information.


13 January 2015

tax advice for the small business owner

Tax time comes around every single year. Do you file married jointly or separately? Do you claim your property taxes and medical bills? What about a home office and the expenses for it? Were there any changes in tax laws that you should be aware of? My site is filled with advice for small business owners for tax time. You will learn how to get the most from your return and what could trigger an audit or red flag on your tax forms this year. Hopefully, what I have included on my site will help at least a few small business owners get through tax time with less stress.